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Research Compliance Team

Research Subjects Protection Office (RSPO)

The Research Subjects Protection Office (RSPO) is the administrative office supporting the Institutional Review Board (IRB) within Research Compliance at KPNW.

Quick Guide: CHR Research Compliance & Research Subject Protection Procedures

Updated February 12, 2019

Procedure How to Complete

Agreements for specimen and/or data sharing (DUA,  DTA, MDTA, etc.)

Send agreement via email to for review and processing. You can find agreement templates here: KFRI Contract Templates

CITI Account Questions and Training Status

Contact the IRB team at

Data Transfer Request (DTR)

Complete the DTR form in the Data Commitments System to explain how the data will be transferred.  Contact if you have questions.

De-Identified Data disclosure approvals

Submit a Data Transfer Request in the Data Commitments Tracking System.

Aggregate Data disclosure approvals See the Aggregate Data Transfer Flowchart and Rules on Sharing Aggregate Data

IRBNet Questions

For questions about your IRBNet application, system access or functionality email

General compliance questions


HIPAA Research Training for New Hires

Hiring manager provides new hire with a training PowerPoint and an attestation that the supervisor will have the employee complete.  The PowerPoint is in the new hire packet.

IRB Education and Training

Contact the IRB Coordinator/Trainer, or the IRB Manager,

IRB Review Status and Questions

Contact the RSPO team at

Quality Improvement Monitoring Program

Contact the Research Compliance Program Manager,

Preparing and Creating an IRB Submission

For help with completing IRB protocols and thinking through study material design, contact the IRB team at

Potential HIPAA violations

Email immediately (same day the issue is discovered).

Preparatory to Research (PTR) Request

Submit a completed PTR form to

Reliance Agreements:

For general help with reliance (or ceding) agreements contact the IRB team at

For help with the NIH sIRB mandate or SMART IRB, contact the IRB Manager,

Reports of noncompliance or suspected noncompliance


Reportable New Information (RNI) Questions or Assistance

For help with reporting timelines and what needs to be reported, call or email IRB Manager,