Protect PHI (HIPAA)

What is Protected Health Information (PHI)?

Information that includes demographic information that is collected from an individual and:

  1. Is created or received by a health care provider, health plan, employer, or health care clearing house; and
  2. Relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual; and
    1. That identifies the individual; or
    2. With respect to which there is a reasonable basis to believe the information can be used to identify the individual.

 

PHI Data Elements

  • Name
  • All geographic subdivisions smaller than a state
  • All elements of date, except year
  • Telephone number
  • Fax number
  • Social Security Number (SSN)
  • Health Record Number (HRN)
  • Health Plan Beneficiary Number
  • Biometric identifiers, including finger and voice prints
  • Account numbers
  • Email addresses
  • Certificate/license numbers
  • Vehicle identifiers, including license plate numbers
  • Device identifiers and serial numbers
  • Web Universal Resource Locators (URLs)
  • Internet Protocol (IP) address numbers
  • Full face photographic images and comparable images
  • Any other unique number, characteristic, or code

RAMP

Sharing PHI outside of KPNW? Find resources about the Risk Assessment Mitigation Process

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Sharing Data

Information and guidance about transferring all types of data outside of KPNW.

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KPNW Release of Information (ROI) Office

These resources are typically used when a participant in a study outside o f Kaiser Permanente needs to have their KP medical record released for that study. A participant in the KP study who needs their medical records transferred to KP from another institution should check with the other institution for their paperwork requirements.